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v26.3

Suppliers with Terms

For whom: office staff and purchasing · Where: Admin → Suppliers → Terms tab

With merchandise management, each supplier gets a supplier number and a tab of its own for the agreed terms: payment term, cash discount, free-delivery threshold, currency and a rating.

Prerequisite

The Terms tab appears with the merchandise management module. Without the module, only minimum order value and delivery time appear there — the rest of the supplier master data (address, bank, accounting, documents) is unaffected.

Währung der Einkaufspreise

In einer deutschen Installation rechnet DiKAS in Euro. Das Feld Währung hält fest, in welcher Währung der Lieferant fakturiert — es rechnet nicht um. Weicht sie vom Euro ab, tragen Sie die Einkaufspreise am Artikel weiterhin in Euro ein und nutzen das Feld als Vermerk für die Buchhaltung.

Suppliers are under Administration, not under Stock

Admin → Suppliers — directly below "Customers" in the admin bar.

There is exactly one supplier form. Order data, bank details, pre-posting, assigned articles and the supplier's documents are in one form with six tabs; there is no tab of its own for this in the stock any more.

Tab Content
Master data Name, address, customer number, e-mail (recipient of the order)
Terms Supplier number, payment term, cash discount, free delivery, currency, rating, attributes
Bank details IBAN and BIC — basis for transfer drafts
Accounting Default category, VAT ID, creditor account
Assigned articles Which articles this supplier delivers, with pack size and purchase price
Documents All documents of this supplier with total

The supplier number

Each supplier gets a sequential number in the format LFR-0001.

  1. Click "New supplier" and enter the name.
  2. Save.
  3. The number then appears at the top of the Terms tab.

The number is created on saving

As long as the supplier has not been saved, it says "assigned on saving". Existing suppliers get their number the next time the form is saved — there is no batch run that assigns it to all retroactively. If you want all numbers, go through the list once and save each supplier.

The number never changes again. It appears on the order and serves as a reference for accounting.

The terms fields

Field Meaning Example
Supplier number Assigned by the program, not editable LFR-0001
Payment term (days) How long you have 30
Cash discount (%) Discount for early payment 2
Discount days Until when the discount applies 10
Free delivery from From which order value the supplier bears the freight 250,00
Currency Currency of this supplier's purchase prices EUR
Rating Your own grade from 1 to 5 — for comparing two providers 4
Attributes Free keywords, e.g. "Organic", "Regional", "Prepayment only" Organic, Regional
Minimum order value Note in the order editor when not yet reached 150,00
Delivery time (days) Expected delivery time for planning 3

Payment term and cash discount do not settle automatically

The fields record the agreement and are at hand when ordering. Accounting decides on the discount deduction when paying — DiKAS does not deduct it automatically.

A practical example

The beverage wholesaler delivers free of charge from €250, grants 2 % cash discount for payment within 10 days and works with a 30-day payment term.

  1. Open Admin → Suppliers → Getränke Meier → Terms.
  2. Enter payment term 30, cash discount 2, discount days 10, free delivery from 250,00.
  3. Add the attribute Regional and save.

On the next order, the order editor shows the note if the goods value is below €250 — then it is worth adding another item instead of paying freight.

When something does not work

Message or observation Cause What to do
The Terms tab shows only minimum order value and delivery time Merchandise management module is not switched on Switch on the module
"assigned on saving" stays The supplier has not been saved yet Click Save
"View only" above the form The Storage locations & suppliers permission is missing Permissions overview
Cash discount cannot be saved The value is outside 0 to 100 Check the percentage value
Rating cannot be saved 1 to 5 are allowed Check the value

Next steps